JOB CONTENT
Overall Purpose
Carrying out receptionist & switchboard operator duties; administrative tasks, protocol, and high level visits & event coordination.
Functions and Duties – Job content
- Receptionist/Switchboard operator
- Administrative assistance
- Under the supervision of the Head of Administration, liaise and act as the main contact with DFATD on all Protocol matters
- Logistical preparation and coordination of Delegation’s events and meetings in the Delegation and outside (such as 9 May)
- Plan and implement all administrative aspects of VIP visits in close cooperation with other assistants
- Assist in the preparation of the diplomatic pouch
- Manage drivers scheduling for all Delegation staff
- Manage main board room supplies
- Assist in management of documents and mail partly by internal IT tool (ARES)
Application deadline: November 27, 2015 – 12pm
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