Information and Communication Officer

Vacancy Notice 2015-27

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

Core Functions / Responsibilities:

Under the direct supervision of the Chief of Mission, the incumbent will have the following duties and responsibilities, always keeping in mind that his/her main objective is to enhance the visibility and promotion of IOM’s activities worldwide and in particular in Belgium and Luxembourg.

Information and communication

1. Supervise, coordinate and directly monitor the work of 2 staff under the Information and Communication Unit; support and guide IOM staff relating to IOM corporate and branding tools/materials and to the organization of events, in view of promoting the highest visibility of IOM’s activities and projects;

2. Act as Media Focal Point for the Country Office, oversee, support and follow-up press requests, in coordination with the Media and Communications Division in Geneva (MCD) and RO Brussels;

3. Liaise with the media in Belgium and Luxembourg and keep them up-to-date on IOM’s activities, via the organization of bilateral meetings, press briefings and regular sending of IOM updates such as IOM Press Briefing Notes; follow-up daily and weekly press reviews of migration-related matters at the Belgian and Luxemburgish levels;

4. Act as awareness raising campaign’s focal point for the Country Office and provide support and advice to MCD when necessary;

5. Manage social media accounts and website of the Country Office and coordinate timely updates;

6. Maintain and develop strong contacts and liaison with the relevant partners, including the management and follow-up of partnership contracts, and IOM missions for the smooth implementation of information and communication-related projects implemented by the Country Office;

7. Develop and disseminate information materials among partners and via the relevant websites and newsletters;

8. Produce progress and periodical implementation reports for donors relevant to the projects activities; provide relevant information and advice to the Chief of Mission for the compilation of reports, the preparation of media interviews and meetings;

9. Organize meetings, seminars and visibility events according to the instructions/plan of action of information and communication-related projects;

10. Represent IOM on seminars and meetings as required, as well as other events aimed at promoting IOM’s image and activities;

11. Coordinate the drafting, design and printing of the CO Year Report; produce the quarterly CO newsletter informing on activities and new developments linked to CO projects;

Strategy and planning

1. Develop an information and communication strategy and plan of action for the Country Office;
2. Keep the Chief of Mission updated and advise on any new opportunities identified and factual information gathered during the implementation of projects;
3. Provide and develop adequate policy and operational responses;
4. Support new project submissions related to information and communication activities;
5. Develop new information and communication-related projects and programmes; propose and recommend new avenues of cooperation with external stakeholders;
6. Any other tasks as may be required.

Required Competencies:

Behavioural

a) Takes responsibility and manages constructive criticism; b) Establishes and maintains effective working relationships with clients and stakeholders; c) Promotes continuous learning and contributes to colleagues’ learning; d) Writes and communicates clearly and effectively, adapting wording and style to the intended audience; e) Actively seeks new ways of improving programmes or services and proactively develops new ways to resolve problems; f) Plans work, anticipates risks, and sets goals within area of responsibility; g) Works effectively with people from different cultures by adapting to relevant cultural contexts; h) Contributes to, and follows team objectives; i) Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; j) Displays awareness of relevant technological solutions; k) Works with internal and external stakeholders to meet resource needs of IOM.

Technical

a) Drives and fosters understanding of Media and Communications concepts amongst key personnel in IOM;

b) Correctly and effectively applies knowledge of traditional and social media;

c) Interfaces across units and departments within IOM to extract relevant information

 Required Qualifications and Experience:

1. Master Degree in Social Science, Law, International Relations, Journalism or another related field with minimum two years of relevant professional experience;
2. Bachelor degree in the above fields with minimum four years of relevant professional experience;
3. Experience in journalism and/or working with the media;
4. Solid/Demonstrated experience in drafting policy documents and concept papers and/or developing institutional strategic documents;
5. Familiarity with international organizations;
6. Experience in migration related issues;
7. Knowledge of graphic design, web, social media and video production;
8. Advanced linguistic abilities, including writing and editing in English, French and Dutch;
9. Strong communication, presentation and interpersonal skills as well as strong strategic and creative thinking;
10. Experience in supervising staff is desirable;

 Languages

Fluency in oral and written English, French and Dutch is required. Knowledge of Spanish is an asset.

Note:

1. Post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.

Method of Application:

Applications (Personal History Form or CV and motivation/cover letter) should be addressed to IOMBrusselsApplications@iom.int  quoting the above vacancy notice number.

Closing date: 29^th December 2015