Corporate Governance Specialist – European Centre for Disease Prevention and Control (ECDC)

European Centre for Disease Prevention and Control

Vacancy for the post

Corporate Governance Specialist in the Director’s Office

(ECDC/FGIII/2016/DIR-CGS)

Applications are invited for the above Contract Agent post at the European Centre for Disease Prevention and Control (ECDC).

The Centre is located in Stockholm, Sweden. The legal base for the Centre is Regulation (EC) No 851/2004 of the European Parliament and of the Council of 21 April 2004 establishing a European Centre for Disease Prevention and Control1 .

General description of the tasks and role of the ECDC

The mission of the Centre is to identify, assess and communicate current and emerging threats to human health from communicable diseases. Within this broad mission statement, the main technical tasks of the Centre fall into the following four categories:

a. Scientific opinions, bringing together technical expertise in specific fields through its various EU-wide networks and via ad hoc scientific panels;

b. Technical assistance and communication about its activities and results, and disseminating information tailored to meet the needs of its different audiences;

c. Epidemiological surveillance and networking of laboratories, i.e. developing epidemiological surveillance at European level and encouraging cooperation between expert and reference laboratories;

d. Early Warning and Response, based on ‘round the clock’ availability of specialists in communicable diseases.

Working in the Centre

The work in the Centre is characterised by a high level of professionalism and efficiency. We believe each and every staff member’s contribution is vital to make the Centre a good place to work with a strong team spirit. We can offer an opportunity of being an important part of a dynamically developing European Agency.

The Centre consists of the Director’s Office and five units; the Office of the Chief Scientist, the Surveillance and Response Support Unit, the Public Health Capacity and Communication Unit, the Resource Management and Coordination Unit and the Information and Communication Technologies Unit. The core values of ECDC are to be a quality-driven, service-minded organisation that acts as one team. We expect all staff to live these values.

The Director’s Office

The work in the Director’s office is carried out in three sections:

International Relations: Facilitating and coordinating ECDC activities with an international dimension, in collaboration with the European Commission and in line with EU and ECDC policies and guidance. Thereby, the section works to guarantee a corporate approach towards ECDC activities that involve countries beyond EU borders;

Corporate Governance: Ensuring the smooth provision and delivery of top-notch substantive, logistical and administrative support for high-level meetings of the Management Board (MB), the Advisory Forum (AF), the Competent Bodies (CB) and the Senior Management Team (SMT). Developing the ECDC Partnerships Management System to provide ECDC staff and external sources with easy access to high quality information regarding stakeholders, activities and processes. Applying the System to safeguard smooth, transparent and efficient interactions between the ECDC and Member States.

Corporate Affairs: Managing the Director’s agenda, forward planning and missions, official visits and correspondence, protocol and secretarial needs of the Director.

Furthermore the Director has policy advisors with different portfolios who report directly to him.

Job description

Reporting directly to the Head of Section, Corporate Governance, the incumbent provides effective administrative and logistical support in respect to the ECDC Management Board (MB), Audit Committee (AC) and Advisory Forum (AF) meetings and working groups.

The jobholder will work on activities related to Corporate Governance. In particular, s/he will be responsible for the following tasks:

• Assisting with programme and logistics related matters for Governance wide meetings;
• Management of the MB, AC and AF Membership;
• All related correspondence with the MB, AC and AF;
• Minute taking (for weekly Section meetings, Governance wide meetings, MB meetings, related working group meetings and any other meetings as required);
• Preparation of meeting programme for MB, AC and AF meetings;
• Updating the annual calendar of events and circulating list of deadlines and deliverables to all pertinent stakeholders as required;
• Document administration (including editing, formatting and proofreading);
• Assisting in troubleshooting document systems issues;
• Maintaining an overview of the Corporate Governance budget and budget preparations where applicable;
• Management of Corporate Governance related intranet, extranet and internet functionalities as well as ECDC website;
• Annual submission of ECDC reports to stakeholders;
• Setting up and maintaining Section’s filing system (computer-based) ensuring the proper indexing of correspondence and reports. Filing and archiving confidential records, meeting documentation and other relevant correspondence;
• Responding to queries from internal/external clients and perform all administrative duties;
• Assisting the Head of Section, Corporate Governance, and providing administrative support in varied special projects, including analysis of complex issues, budgetary studies, document and report preparation;
• Providing support and backup to the Head of Section, Corporate Governance, as needed and during her absence;
• Providing backup to the Country Cooperation Officer for CRM related matters.

The closing date for the submission of applications is 22 February 2016, at 24:00 CET.

Read more and apply here.