Special Vacancy Notice HR-2016-4
Open to Internal and External Candidates
Position Title : Project Assistant II
Duty Station : Zagreb, Croatia
Classification : General Service Staff, Grade Equivalent G5
Type of Appointment : Special Short Term until 31 December 2016
Estimated Start Date: As soon as possible
Closing Date : 28 June, 2016
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the direct supervision of the Head of Office IOM Zagreb, the incumbent will be accountable for assisting in the implementation of project activities.
Core Functions / Responsibilities:
Contribute to the implementation and coordination of project activities.
Draft, prepare and disseminate project related information material to a variety of actors.
Assist in liaison with project beneficiaries, donors and/or partner agencies, as well as with any other stakeholders for coordinating implementation activities.
Assist preparation of various project reports documentation in line with donor and/or IOM’s requirements.
Assist Head of Office in preparing supporting documentation for submission to the donors and/or auditors upon request.
Assist in drafting project ideas, concept note and/or proposals, and contribute to project development activities.
Attend official meetings, workshops and perform duty travel as required by the supervisor.
Provide support to the other team members, ensuring they receive the IOM-specific training and tools needed to perform their tasks as required.
Assist in initiating and monitoring of project payment requests, and in coordination with resource management on project budget forecasting and reporting;
Assist with logistical and/or organizational project.
Keep abreast of Croatian and EU policies and legislation relating to asylum and migration.
Perform other duties as may be assigned.
Required Qualifications and Experience
Education
Completed High School degree from an accredited academic institution, with five years of relevant professional experience. University degree in Social Science, Political Science, International Relation or a related field an advantage.
Experience
Experience in liaising with governmental and NGOs actors.
Knowledge of Croatian and EU migration and asylum policies and actors.
Work experience with an international organization is an asset.
IOM specific project development experience and/or training an advantage
Organization and/or facilitation of trainings/workshops an advantage
Languages
Fluency in English and Croatian languages is required.
Required Competencies
Behavioural
Accountability
Accepts and gives constructive criticism
Follows all relevant procedures, processes, and policies
Meets deadline, cost, and quality requirements for outputs
Monitors own work to correct errors
Takes responsibility for meeting commitments and for any shortcomings
Client Orientation
Identifies the immediate and peripheral clients of own work
Establishes and maintains effective working relationships with clients
Identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries
Keeps clients informed of developments and setbacks
Continuous Learning
Contributes to colleagues’ learning
Demonstrates interest in improving relevant skills
Demonstrates interest in acquiring skills relevant to other functional areas
Keeps abreast of developments in own professional area
Communication
Actively shares relevant information
Clearly communicates, and listens to feedback on, changing priorities and procedures
Writes clearly and effectively, adapting wording and style to the intended audience
Listens effectively and communicates clearly, adapting delivery to the audience
Creativity and Initiative
Actively seeks new ways of improving programmes or services
Expands responsibilities while maintaining existing ones
Persuades others to consider new ideas
Proactively develops new ways to resolve problems
Leadership and Negotiation
Convinces others to share resources
Actively identifies opportunities for and promotes organizational change
Presents goals as shared interests
Articulates vision to motivate colleagues and follows through with commitments
Performance Management
Provides constructive feedback to colleagues
Identifies ways for their staff to develop their abilities and careers
Provides fair, accurate, timely, and constructive staff evaluations
Uses staff evaluations appropriately in recruitment and other relevant HR procedures
Holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.
How to apply:
Interested candidates are invited to submit their applications at ZagHumanResources@iom.int by June 28, 2016 at the latest, referring to this advertisement.
Only shortlisted candidates will be contacted.
Posting period: From 15.06.2016 to 28.06.2016
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