VN 01/2017 Project Assistant International Organization for Migration (IOM) Ljubljana

Special Vacancy Notice

Open to Internal and External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the direct supervision of the Officer in Charge, the incumbent will have the following duties and responsibilities:

Core Functions / Responsibilities:

1. Assist in the implementation of the “Protecting children in the context of the refugee and migrant crisis in Europe” project as the National Focal Point for Slovenia, based on the instructions of the Project Manager
2. Organize and participate in the project events and capacity building meetings
3. Participate in the development of the Standard Operating Procedures
4. Participate in the development of a common, child-specific monitoring template to facilitate the collection of standardized, comparable data in the participating countries
5. Participate in the development of child-friendly information packages on the rights of migrant children and on the services available to them
6. Monitor the production and distribution of child-friendly information packages in various facilities hosting migrant families and children
7. Analyse and share the data collected based on the common, child-specific monitoring template through interviews with children, families and professionals, through visits to accommodation facilities and through the collection of administrative and statistical data
8. Provide regular feedback on the progress of various activities to the Project Manager
9. Provide information on project-related expenditures to the Finance and Admin Assistant
10. Work alongside institutions, international organizations and NGOs at local level
11. Cooperate with other National Focal Points
12. Report on best practices, lessons learned, and data collection methodologies and provide any data on field developments as requested by the Project Manager
13. Respond to ad-hoc queries related to the activities as National Focal Point
14. Respect IOM’s Data Protection Principles
15. Perform such other duties as they might be assigned

Required Qualifications and Experience

Education

• University degree in a relevant area (Political or Social Sciences, International Relations, Law) with at least 3 years of relevant professional experience;

or

• Completed High School degree from an accredited academic institution with 5 years of relevant professional experience;

• Excellent working knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint

Experience

• Experience in working and liaising with governments, UN agencies and  international cooperating partners is an advantage
• Knowledge of social and development issues as well as general migration related issues is required
• Good understanding and knowledge on issues related to migration policy and practice in Slovenia is required
• Experience with migration-related data collection and data analysis is a distinct advantage
• Experience with EU-funded projects is required
• Experience working in the field of child protection is required
• Good understanding and knowledge on child protection systems and policies in Slovenia is required

Languages

• Fluency in English and Slovenian is a requirement.

• Working knowledge of any other IOM official language is an advantage.

Required Competencies

Behavioural

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism – displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness – displays awareness of relevant technological solutions;
• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment.

A prerequisite for taking up the position is legal residency in the country of the duty station, and work permit.

How to apply:

Interested candidates are invited to submit their resumes and cover letter in English specifying their motivation for application to iomljubljana@iom.int, by 24^th January 2017 at the latest, referring to this advertisement and specifying the exact Reference Code (01/2017) of the position in the email subject title. Please note only shortlisted candidates will be contacted.

Posting period:

 From 10.01.2017 to 24.01.2017

Read more and apply here.