VN 2017-05 Project Assistant, EURCAP – International Organization for Migration (IOM)

Vacancy Notice 2017 – 05

Open to Internal and External Candidates

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

IOM’s EU Readmission Capacity Building Facility (EURCAP) provides a dedicated and flexible mechanism to assist the EU’s partner countries in areas such as identity management, readmission case management, voluntary return and reintegration assistance, post-arrival assistance to returnees, inter-state dialogue on practical cooperation in return, and data collection and analysis. The project aims to contribute to effective and efficient cooperation between the EU and its partner countries in the field of readmission through short-term capacity building initiatives in the above areas.

Under the overall supervision of the Project Manager and direct supervision of the Senior Project Assistant, the successful candidate will be responsible for providing effective and efficient technical and administrative support to the project.

Core Functions / Responsibilities:

1. Assist with the implementation of all EURCAP project activities in compliance with IOM internal policies and procedures as well as the requirements of the EU and project co-founders;
2. Assist with the maintenance of a database of short-term experts and consultants active in the fields of return, readmission and migration management;
3. Assist with the maintenance of EURCAP knowledge management component with the aim to develop a catalogue of resource materials related to return and readmission;
4. Assist in monitoring processes and schedules related to the project work plan and spending and, where applicable, assist in the verification of accuracy of documents, reports, etc. to ensure correctness and compliance with relevant guidance material;
5. Compile and draft project reports in coordination with the Finance Unit and Focal Points in the partner countries;
6. Support the selection, contracting, travel, and monitoring of external experts assigned for various support actions;
7. Assist in organizing project events, meetings, and seminars in collaboration with local project teams and external stakeholders;
8. Assist in the research, compilation, and drafting of information materials, presentations and other visibility materials for reports, plans, studies, briefings, training, meetings/conferences, etc.
9. Proofread documents and edit text and/or numerical values for accuracy, style and adherence to established format standards;
10. Perform general administrative tasks to support the project implementation, including the preparation and/or processing of administrative requests/documents (e.g. requisitions, purchase orders, travel requests, contracts, expenditure authorizations, etc.);
11. Undertake duty travels and participate in meetings and/or events as required;
12. Perform any other duties as may be assigned.

Required Qualifications and Experience

Education

• University degree in Political Science, Migration Studies, International Relations or a related field from an accredited academic institution, with two years of relevant professional experience, preferably in similar roles;

OR

• Completed High School degree from an accredited academic institution, with four years of relevant professional experience.

Experience

• Working experience in the area of project implementation, monitoring and reporting of multi-country projects is a requirement;
• Demonstrated experience and knowledge on migration and development is an advantage;
• Knowledge of EU institutions and EU migration policies is an asset;
• Excellent drafting and reporting skills is a requirement;
• Excellent organizational skills including experience with the organization of large events and meetings is a requirement;

• Experience in liaison with governmental and non-governmental institutions is an advantage;
• Demonstrated proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint is required.

Languages

Fluency in English is required. Knowledge of French is an advantage.

Required Competencies

Behavioural

• Accountability – takes responsibility for action and manages constructive criticisms
• Client Orientation – works effectively well with client and stakeholders
• Continuous Learning – promotes continuous learning for self and others
• Communication – listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative – actively seeks new ways of improving programmes or services
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others.
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism – displays mastery of subject matter
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.
• Technological Awareness – displays awareness of relevant technological solutions;

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

This post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.

How to apply:

Interested candidates are invited to submit their applications – Personal History Form and Cover Letter to IOMBrusselsApplications@iom.int by 12^th March 2017 at the latest, referring to this advertisement.

To download Personal History Form please refer to:

http://eea.iom.int/images/Download/IOM_Personal_History_Form.xls

In order for an application to be considered valid, IOM only accepts applications duly completed.

Only shortlisted candidates will be contacted.

Posting period:

From 22.02.2017 until 12.03.2017

Read more and apply here.