VN HR 2017-3 EMN Project Assistant II

Vacancy Notice HR-2017-3

Open to Internal and External Candidates

Position title: EMN Project Assistant II

Duty Station: Zagreb, Croatia

Classfication: General Staff Service, Grade G5

Type of Appointment: Fixed Term, one year  with possibility of extension

Estimated Starting Date: As soon as possible

Closing Date: 15th October 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the supervision of the Head of Office (HoO) in Zagreb, the Project Assistant will contribute to the co-ordination and implementation of activities of the European Migration Network National Contact Point (EMN NCP) Project.

Core Functions / Responsibilities:

• Support the HoO, in her capacity of the Croatian EMN NCP Project Supervisor, in the overall planning and successful implementation of the EMN NCP project activities according to the Work Programme and act NCP.
• Liaise with the European Commission, Croatian Government representatives in the EMN Steering Board and Return Expert Group, experts of the National Contact Point and other Governmental, external and/or project experts and partners who could be part of the national migration network.
• Participate in the EMN meetings, workshops, and/or conferences organised by the European Commission, and/or provide necessary support. Participate in the EU Member States organised cluster meetings relating to different EMN and migration management issues and report issues to supervisor.
• Organize meetings of the national migration network/cluster meetings and other events, such as seminars, conferences, round-tables, presentations, and others.
• Coordinate the launching of Croatian ad-hoc queries and responding to the received ad-hoc queries, participating in elaboration of the responses in the area of migration law and other migration issues.
• Participate in the elaboration of the National Annual Reports and EMN studies, or review the EMN reports/studies elaborated by external experts.
• Prepare draft donor and other reports ensuring proper information exchange on all operational aspects of the project between IOM, donors and other stakeholders; prepare and collate general and specific information on project activities as requested by donors/external parties, IOM, and other internal counterparts as well as other reports, as requested. Administer and monitor the budget expenditures.
• Conduct research of the relevant legislation, literature, electronic sources and other information relevant to the topics of the EMN studies and reports and report the research findings. .
• Contribute to the activities related to the visibility of the EMN, dissemination of the EMN studies and reports, and promotion of the EMN activities on different national/ international events (conferences, seminars, workshops, etc.).
• Participate in the selection and recruitment of staff to carry out project activities; provide guidance and training to staff recruited to work on the project and provide inputs to supervisor for performance evaluation. .
• Coordinate team members receive the training and tools needed to perform their tasks as required.
• Keep abreast of policies and legislation relating to asylum and migration.
• Explore potential entry points for expanded collaboration with relevant authorities and partners on project-related activities.
• Perform other duties that may be assigned.

Required Qualifications and Experience

Education

University degree from an accredited academic institution in Law or related field with minimum five years of experience in migration policy and legislation.

Experience

• A minimum of two years of experience in project management and/or team coordination. Specialization in EU public law an added advantage.
• Demonstrated record of establishing and maintaining good working relationships with governmental and diplomatic authorities, national, regional and international institutions, as well as civil society actors.
• Sound experience in project cycle management with particular emphasis on the EU funded projects, as well as with European Commission’s administrative and financial rules and practices.
• Thorough background knowledge of the functioning of the current EU legal and policy frameworks in the migration field.
• Experience in research of Croatian laws and policies and drafting of summaries tailored to specific migration topics and phenomena.
• Ability to supervise and direct staff.
• Author/co-author of publications in the field of asylum and migration in Croatia – advantageous.
• Advanced Internet, MS Word and MS Outlook, as well as intermediate MS Excel skills – certification an added advantage.

Languages

Fluency in English and Croatian languages is required.

Working knowledge of French, Spanish, Italian, German are advantageous.

Required Competencies

• Accountability – accepts and gives constructive criticism, follows all relevant procedures, processes, and policies, meets deadline, cost, and quality requirements for outputs, monitors own work to correct errors, takes responsibility for meeting commitments and for any shortcomings.
• Client Orientation – identifies the immediate and peripheral clients of own work, establishes and maintains effective working relationships with clients, identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries, keeps clients informed of developments and setbacks.
• Continuous Learning – contributes to colleagues’ learning, demonstrates interest in improving relevant skills, demonstrates interest in acquiring skills relevant to other functional areas, keeps abreast of developments in own professional area.
• Communication – actively shares relevant information, clearly communicates, and listens to feedback on, changing priorities and procedures, writes clearly and effectively, adapting wording and style to the intended audience, listens effectively and communicates clearly, adapting delivery to audience.
• Creativity and Initiative – actively seeks new ways of improving programmes or services, expands responsibilities while maintaining existing ones, persuades others to consider new ideas, proactively develops new ways to resolve problems.
• Leadership and Negotiation – convinces others to share resources, actively identifies opportunities for and promotes organizational change, presents goals as shared interests, articulates vision to motivate colleagues and follows through with commitments.
• Performance Management – provides constructive feedback to colleagues, identifies ways for their staff to develop their abilities and careers, provides fair, accurate, timely, and constructive staff evaluations, uses staff evaluations appropriately in recruitment and other relevant HR procedures, holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations.
• Planning and Organizing – sets clear and achievable goals consistent with agreed priorities for self and others, identifies priority activities and assignments for self and others, organizes and documents work to allow for planned and unplanned handovers, identifies risks and makes contingency plans, adjusts priorities and plans to achieve goals, allocates appropriate times and resources for own work and that of team members.
• Professionalism – masters subject matter related to responsibilities, identifies issues, opportunities, and risks central to responsibilities, incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation, persistent, calm, and polite in the face of challenges and stress, works effectively with people from different cultures by adapting to relevant cultural contexts, knowledgeable about and promotes IOM core mandate and migration solutions.
• Teamwork – actively contributes to an effective, collegial, and agreeable team environment, contributes to, and follows team objectives, gives credit where credit is due, seeks input and feedback from others, delegates tasks and responsibilities as appropriate, actively supports and implements final group decisions, takes joint responsibility for team’s work.
• Technological Awareness – learns about developments in available technology, proactively identifies and advocates for cost-efficient technology solutions, understands applicability and limitation of technology and seeks to apply it to appropriate work.
• Resource Mobilization – establishes realistic resource requirements to meet IOM needs.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment. A prerequisite of taking up the position is the right of residence and right to work in the country of the duty station at the time of application.

How to apply:

Interested candidates shall submit their applications, by sending CV and motivation letter in English, at ZagHumanResources@iom.int by 15 October 2017 the latest, quoting the above vacancy notice number. Only shortlisted candidates will be contacted.

Posting period: From 2.10.2017 to 15.10.2017

Read more and apply here.