Administrative Assistant + EU2600 per month tax free plus perks

Job Description:

The Agency welcomes applications from highly motivated candidates to contribute to the development of the European Union Agency for Network and Information Security (ENISA).

The Agency
The Agency is a centre of expertise for cyber security in Europe.
ENISA is actively contributing to a high level of network and information security (NIS) within the Union, since it was set up in 20041, to the development of a culture of NIS in society and in order to raise awareness of NIS, thus contributing to proper functioning of the internal market.
ENISA in priority focuses on five main axes:

• Collecting and analysing data on security incidents and emerging risks in Europe;
• Assisting and advising the Commission and the Member States in their dialogue with industry to address security related problems and, when called upon, in the technical preparatory work for updating and developing Community legislation in the field of network and information security;
• Promoting best practices, risk assessment and risk management, training and awareness raising actions;
• Encouraging co-operation between different actors, developing and maintaining contact with institutions, the business community and consumer organizations, notably through public/private partnerships;
• Tracking the development of standards for products and services in the field of network and information security and promoting their use.

ENISA is located in Heraklion (the agency’s official seat) with an operational office in Athens (Greece). The place of employment for the Administrative Assistant is Athens.

ENISA’s staff are expected to be reasonably mobile in order to respond to the needs of the Member States on the basis of planned as well as ad hoc needs.
Further information about ENISA may be found on our website: http://www.enisa.europa.eu/

The Administrative Assistant will be deployed in one of the ENISA Department/Unit depending on the business needs and will be in charge of the day-to-day general administration and other equivalent technical tasks.
Key responsibilities:

• Provide overall administrative support and assistance in business processes including effective document and record management;
• Assist in the drafting of administrative files / notes / minutes / rules / guidelines / reports / correspondence / letters, etc and keep track of work in progress / deadlines ensuring proper follow-up;
• Provide logistic and administrative support for organising meetings / travel and missions /conferences / workshops / trainings including facilities arrangements, preparation of agendas, documents and presentations, sending invitations, reimbursement of experts, etc;
• Act as financial initiator and assist in financial administration;
• Facilitate the planning and production of statistics / data / monitoring reports and other documentation regarding the administrative operation of the Department / Unit;
• Take part/support of ad-hoc projects related to areas of responsibilities within the Department / Unit;
• Perform any other administrative tasks, as deemed necessary.

The pay of staff members consists of a basic salary9 supplemented with various allowances, including family allowances, etc. The indicative basic monthly salary for Function Group III, grade 8, step 1 is 2619.87 EUR. This salary will be weighted by the corrective coefficient affected to the hosting country of the agency. The current corrective coefficient is 79.3 % which will be reviewed yearly with possible retroactive effect.
Other benefits include:

• Special ID card, issued by the Greek Ministry of Foreign Affairs;
• Special car license plates (for certain grades);
• Additional financial support for the education of children “subject to budget availability”;
• VAT exemption allowance on certain goods for a period of 2 years;
• Statutory staff who have completed at least 10 years of service or reached pensionable age, are entitled to a pension under the pension scheme of the European Union institutions (PSEUI).

Eligibility Criteria

• A level of post-secondary education attested by a diploma2, or
• A level of secondary education attested by a diploma giving access to post-secondary education, and appropriate professional experience of three years;
• Thorough knowledge of one of the official languages of the European Union and a satisfactory knowledge of another official European language3

In addition, in order to be eligible a candidate must:

• Be a national of one of the Member States of the European Union;
• Be entitled to his/her full rights as a citizen;
• Have fulfilled any obligations imposed by the applicable laws concerning military service
• Be physically fit to perform the duties linked to the post5.

High Scoring Criteria (5 points per criterion)

• At least two (2) years of proven professional experience in an administrative / secretarial support or personal assistant role;
• Proven professional experience in drafting and formatting documents (e.g. correspondence / reports / minutes / administrative notes, etc.) in English;
• Demonstrated experience in maintaining effective document and record management including archiving and filing;
• Proficiency in the use of Microsoft Office;
• High degree of organisational skills with a flare of accuracy and attention to details;
• Strong service-oriented attitude with the ability to work co-operatively with other and to relate well to people at all levels;
• Ability to remain effective under a heavy workload and to maintain a positive / constructive outlook at work;
• High sense of confidentiality, discretion and integrity.

Low Scoring Criteria (2 points per criterion)

• Familiarity with the EU public administration environment and its working methods, regulatory framework (such as the EU Financial Regulations, the EU Staff Regulations), tools (such as ABAC);
• Experience in working in an international environment of more than 3 years;
• Knowledge of additional EU languages.

Salary Benefits:

The pay of staff members consists of a basic salary9 supplemented with various allowances, including family allowances, etc. The indicative basic monthly salary for Function Group III, grade 8, step 1 is 2619.87 EUR. This salary will be weighted by the corrective coefficient affected to the hosting country of the agency. The current corrective coefficient is 79.3 % which will be reviewed yearly with possible retroactive effect.
Other benefits include:

• Special ID card, issued by the Greek Ministry of Foreign Affairs;
• Special car license plates (for certain grades);
• Additional financial support for the education of children “subject to budget availability”;
• VAT exemption allowance on certain goods for a period of 2 years;
• Statutory staff who have completed at least 10 years of service or reached pensionable age, are entitled to a pension under the pension scheme of the European Union institutions (PSEUI).

The European Union Agency for Network and Information Security is an interesting and dynamic workplace offering a range of career opportunities not only for Information Security experts, but also professionals in the administrative, HR and ICT related areas.

Work opportunities at ENISA are open to nationals of the 28 European Union Member States.

ENISA is an equal opportunity employer and strongly encourages applications from all candidates who fulfill the eligibility and selection criteria without any distinction whatsoever on grounds of nationality, age, race, gender, political, philosophical or religious conviction or sexual orientation and regardless of disabilities, marital status or other family situation.

The Agency sometimes uses interim workers from an employment agency. If you are interested in these opportunities, you may consult the employment agency ENISA works with: http://www.icap.gr/.
Spontaneous Applications

ENISA does not process spontaneous applications. Applications have always to be explicitly linked to published vacancy notices.

Closing Date: 2017-11-06

Read more and apply here.