Friends of Europe – Les amis de l’Europe aims to stimulate thinking on key global and European political challenges. Our insightful and timely publications and animated debates provide access to sharp analysis and information. We promote the confrontation of ideas that is vital to policymaking and encourage wider involvement in Europe’s future.
To provide support in the logistics of the events and support in team in the daily running of the office, we are looking for a Logistics Assistant.
Responsibilities:
• Checks availability venues, book and confirm requirements
• Contacts suppliers and book their services for the events
• Prepares purchase orders, seeks approval and dispatches to suppliers
• Follows up with suppliers to ensure timely delivery of goods and services and takes up logistics coordination responsibilities as and when required
• Provides administrative support to events team
• Prepares cost estimates on expenditures and keeps suppliers’price listing updated
• Prepare material needed for the events (badges, nameplates, documentation, signage and other material needed)
• Takes care of set up before the event and assist onsite during the event
• Maintains contacts information database
• Provides support in participant mailings and registrations for the events
• Research of contact details of relevant audiences
Desired Profile:
• Experience in organizing events is an asset
• Fluency in spoken & written English and French is essential
• Hands on, organized, with strong attention to detail
• Ability to work with minimum supervision
• Excellent social skills
• Superior computer skills with very good knowledge of Word and Excel
Application deadline: Wednesday 23 July.
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