Procurement Assistant – ESMA

The European Securities and Markets Authority (ESMA) is looking for a Procurement Assistant

Job description
The Operations Division is responsible for the Authority’s resources and support functions. The activities of the Division cover five areas:
• Human Resources – supporting ESMA staff in all matters related to recruitment, payroll, individual rights and career development;
• Finance & Procurement – preparing and implementing the budget and procurement plan, and ensuring that budgetary transactions are run in a sound manner and in respect of existing EU rules and procedures;
• Information & Communication Technology (ICT) – preparing and implementing the ESMA’s IT strategic programme as well as ensuring the implementation and maintenance of the IT systems and networks of the Authority;
• The Facility Management – responsible for the smooth running of the facilities of the Authority and the acquisition of goods and services, in accordance with the EU public procurement rules and procedures. It ensures also the health, safety and security of ESMA staff and visitors;
• Planning and Reporting – in charge of the preparation of the Multi-Annual Work Programme, Management Plans and Work Programme of the Authority, as well as reporting on their progress to the Management Board.

Main duties for the position of the Procurement Assistant:
Under responsibility and supervision of Finance and Procurement Team Leader, the jobholder shall carry out the following tasks:
• Support in monitoring and maintaining reports on the implementation of the annual procurement plan;
• Support in ensuring the timely implementation of the annual procurement plan and advising  responsible project managers accordingly;
• Support in providing guidance and advice on the preparation and drafting of tender documents (ex–ante verification) and contracts;
• Assisting in the development and implementation of procurement policies/procedures;
• Assisting the procurement officers in daily procurement administrative tasks supporting the preparation and implementation of calls for tenders and/or proposals;
• Arranging and carrying out opening sessions and assisting evaluations;
• Maintaining physical and electronic documents, shared files, correspondence and requests for clarification according to established filing procedures and relevant rules;
• Coordinating replies to information request from tenderers;
• Assisting in the development and updating of templates, guidelines and training activities on procurement rules and procedures for the staff of the Authority in cooperation with the relevant internal and external stakeholders;
• Assisting in solving complex problems arising in procurement and contract management processes;
• Advising staff on financial and procurement rules in line with the Financial Regulation and implementing rules;
• Any other related tasks as required by the Team Leader Finance and Procurement.

ESMA is an independent EU Authority that was established on 1 January 2011. It works closely with the national competent authorities who are members of the European System of Financial Supervision and the other European Supervisory Authorities – the European Banking Authority (EBA) responsible for banking and the European Insurance and Occupational Pensions Authority (EIOPA) responsible for insurance and occupational pensions.

Place of employment: Paris, France

Application deadline: 09 November 2014 (23:59 hrs, Paris local time)

Read more and apply here.