Job Vacancy – EU Delegation to Russia

The Delegation of the European Union to the Russian Federation has the following vacancy

RECEPTIONIST

Local agent, group IV

Overall Purpose:

Assisting the Head of Administration on reception tasks, as well as secretarial, organisational and administrative tasks.

Functions and duties:

• Performing the functions of the receptionist.
• Archiving and filing of documents.
• Follow up of the agenda and deadlines, photocopying, scanning, dispatching telephone calls.
• Organise meetings and making appointments, logistical and organisational tasks such as booking of meeting rooms, guests registration.
• Administrative tasks regarding the organisation of the section and the staff.
• Preparation of supporting documents required for payments.
• Preparation of payments and follow-up of the files.
• Preparation of files for tender.
• Any other tasks indicated by the hierarchy.

JOB REQUIREMENTS EDUCATION AND TRAINING

Completed higher education with pertinent experience.

EXPERIENCE

• At least two years of working experience as a secretary/receptionist or an administrative assistant, preferably in an Embassy, an international organization or a major international company.

KNOWLEDGE

• Thorough knowledge of basic receptionist/secretarial and assistant tasks.
• Ability to work in a proactive and autonomous way.
• Fully computer literate.

SKILLS

Linguistic skills

• Fluency in English and Russian, both orally and in writing.
• Knowledge of French would be an asset.

Organisational skills

• Ability to communicate clearly in English and Russian.
• Capacity to report unmistakably and concisely.
• Excellent ability to work in a team.
• High level of organization and priorities.
• Ability to work under pressure and with complete schedule availability.
• High level of discretion and tact.
• High level of responsibility and flexibility.
• Diplomatic skills.

PERSONAL QUALITIES

• Strong sense of duty and timely delivery.
• Very good communication skills.
• Commitment to quality, speed and accuracy.
• Sense of responsibility.
• Pleasant personality and good social skills.
• Sense of initiative.

Application deadline: Sunday, 8 February 2015

Read more and apply here.