Document Management Officer – EASO

Vacancy for a post of Document Management Officer (Contract Agent, FG IV) in the European Asylum Support Office (EASO)

The Document Management Officer will be working in the General Affairs & Administration Unit and will be responsible for the following tasks:

1. Assist the Head of the General Affairs and Administration Unit in planning and implementing document management strategy;

2. Draft, update and implement policies and retention schedules for document management;

3. Organise an intermediary archive rooms with shelves and coordinate the transfer of hard/copy files from Centres/Unit to this archive room;

4. Implement in close cooperation with IT colleagues, an electronic document management system;

5. Help design enhancements to the Electronic Document Management System (EDMS), collecting requirements from Centres/Units;

6. Develop file plans and indexing, where appropriate, to simplify the use of the Electronic Document Management System (EDMS);

7. Help guarantee document authenticity, particularly in an electronic environment;

8. Review and recommend requests for records equipment, services and supplies;

9. Carry out other related tasks as requested.

The pay for a Contract Agent FG IV (step 1) consists of a basic salary of EUR 3170.61 weighted by the correction coefficient (for Malta currently 83.4%) supplemented with various allowances, including expatriation and family allowances. The salaries of staff members are subject to a Community tax deducted at source. Staff members are exempt from national tax on salary and are members of the Community social security and pension schemes.

The place of employment is Valletta Harbour (Malta).

The closing date for submission of the applications is 30 April 2015 at 13:00h (Brussels time).

Read more and apply here.