Office Assistant – Council of Europe Office in Baku

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Vacancy Notice N° o33/2015
Office Assistant (Grade B2)
Office of the Directorate General of Programmes
Council of Europe Office in Baku

Job mission

Under the authority of the Head of the Council of Europe Office, the Office Assistant will carry out a variety of administrative and secretarial assignments in compliance with the Council of Europe’s procedures, guidelines and priorities.

Key activities

The Office Assistant will perform the following tasks with a concern for quality, efficiency, accuracy and confidentiality:
– assist the Head of Office and Deputy Head of Office in the daily running of the Office;
– update and keep the Office’s agenda, making appointments as requested;
– organise and maintain the Office’s central files: Council of Europe official reports, expertise and other documents relating to the country, outgoing and incoming correspondence, lists comprising contact data for national officials, diplomatic missions and international organisations, mass-media, NGOs, and others;
– perform reception duties, receiving visitors and phone calls;
– ensure the circulation of pertinent information and documents as relevant within the Office;
– draft and edit documents and letters and assist in preparing reports;
– translate/summarise texts (documents, laws, regulations, articles etc…);
– contributes to updating the Office website;
– prepare travel arrangements via the internal travel management system;
– assist in the preparation of delegation visits and Council of Europe events (seminars, conferences, roundtables, etc…) including, where required, arranging hotel reservations, transport, interpretation services, documentation, etc;
– maintain internal and external contacts;
– interpret, as necessary, during meetings and interviews.

Please note that the incumbent may be required to perform other duties not listed in the vacancy notice.

Eligibility Requirements

This local recruitment procedure is open to candidates resident in Azerbaijan.
Qualification: Completed secondary education followed by an appropriate professional qualification in secretarial/administrative studies or similar;
Experience: At least two years’ proven experience in administrative and secretarial duties;
Language requirements: Excellent knowledge of Azerbaijani (mother tongue level) ability to express oneself, present and draft clearly, concisely and convincingly in English and Azerbaijani;
Nationality: The appointed candidate must be a national of a Council of Europe member State;
Age: Under 65 years of age at the closing date of the vacancy notice.

Location : Baku, Azerbaijan

Closing date: 02 July 2015

Read more and apply here.