The European Securities and Markets Authority (ESMA) is looking for several candidates for the position of Administrative Assistant and aims to establish a reserve list of about 15 suitable candidates for future recruitments. The successful candidate will be responsible for providing overall administrative support to the Head of Unit/Division and the respective Unit/Division/team.
The jobholder will be responsible for providing general administrative and secretarial support, involving some of following areas, such as:
- Organisation and follow-up of internal and external meetings, as well as business trips and mission reimbursement requests.
- Minutes taking, follow-up of information flows and deadlines, managing calen-dars/agendas.
- Drafting correspondence, preparation of relevant reports, statistics, databases, notes, presentations and proof-reading of documents.
- Registering, distributing, printing, copying documentation, maintaining physical and elec-tronic documents, shared files, correspondence and requests for clarification according to established filing procedures and relevant rules.
- Providing support in preparation and follow-up of the budget.
- Management of mails, including potential filtering and redistribution within the team.
- Preparation and follow up of financial transactions.
- Administrative support in contract management and in all steps of tender procedures.
- Keeping track of work in progress and ensuring the follow up of assigned tasks until completion.
- Managing office supplies.
- Acting as a first point of contact for internal and external queries.
- Maintaining and updating ESMA intranet mini-site and/or website.
- Performing any other secretarial and administrative tasks, as deemed necessary.
Monthly salary: 2,892 € at grade 8 step 1 or 3,273 € at grade 9 step 1 or 3,703 € at grade 10 step 1, plus specific allowances where applicable
Location: Paris, France
Application deadline: 28 July 2015 (23:59 hrs, Paris local time)
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