HR Assistant – European Training Foundation

The European Training Foundation (ETF) is an EU agency that helps transition and developing countries to reform their education, training and labour market systems.

The job will be in the HR Unit, which is part of the Administration Department. The Unit is currently composed of 10 staff members.

The HR Unit ensures that ETF’s human resource needs are met by recruiting staff matching ETF needs and by providing learning & development opportunities for them.

To this effect, HR Unit determines the ETF staffing plans, develops human resource policies and oversees that human resource procedures are effective and efficient, and in compliance with rules and good practices. It supports managers in fulfilling their people management responsibilities and it ensures that necessary actions are put in place for a better work-life balance.

This includes the management all other activities related to the work-life balance and the management of missions of staff.

Job profile

As part of the HR Team and in particular in the area of management of staff rights, you will be responsible for:

KEY ACCOUNTABILITIES

Analysing and implementing HR rules, in particular with regards to:

– working conditions: part time, parental, family, maternity and unpaid leave;

– social benefits: unemployment, pension;

– financial staff rights upon start and end of service: removal, installation, travel cost;

– preparing salary updates for part of ETF staff: increase of salary, household and education allowances, travel allowances etc.

ADDITIONAL ACCOUNTABILITIES

• Preparing ad-hoc reports and statistics
• Contributing to the development and review of HR policies
• Processing HR financial transactions
• Performing administrative support tasks in several areas (filing, archiving, document registration, update of databases…).

Eligibility Criteria

To be considered eligible, applicants must satisfy the following requirements on the closing date for the submission of applications:

1. Be a national of one of the Member States of the Union;
2. Enjoy full rights as a citizen;
3. Have fulfilled any obligations imposed by law concerning military service;
4. Be physically fit to perform the duties linked to the post;
5. Have a level of post-secondary education attested by a diploma,

or

Have a level of secondary education attested by a diploma giving access to  post-secondary education and at least three years of appropriate professional experience after that diploma;

N.B.: Only diplomas that have been awarded in EU Member States or that are the subject of equivalence certificates issued by the authorities in the said Member States can be taken into consideration.

6. Have a thorough knowledge of one of the languages of the Union and have a satisfactory knowledge of another language of the Union, to the extent necessary for the performance of the duties.

Moreover applicants must be able to serve a full 3-year term before reaching the retirement age of 66.

Selection Criteria

EXPERIENCE

Candidates must have professional experience, ideally between 3 and 8 years, at the level and in line with the key accountabilities described in the job profile section.

In addition, candidates are required to possess the competences and skills listed below:

TECHNICAL

• Ability to analyse, interpret and implement a wide set of HR rules and regulations;
• Ability to plan and monitor expenses;
• Very good command of computerised office tools (especially MS Office applications such as Word, Excel);
• Very good writing, reading, speaking and listening skills in English.

CORE

• Very good organisational skills – i.e. the ability to properly and efficiently manage different processes, deadlines, rules while respecting high standards of quality and performance;
• Very good team working skills – i.e. the ability to establish and maintain excellent working relations in the multicultural context of the ETF both at team and individual levels;
• Very good service orientation skills – i.e. the ability to deliver solutions that meet needs, take care of both internal and external customers and anticipate their requirements, adding a human touch in the service;
• Good communication skills – i.e. the ability to organise and present information, express opinions and views in a concise and understandable way within the organisation, active listening skills.

Furthermore, it would be advantageous to have one or more of the assets listed below:

ASSETS

• Work experience in the area of HR as per the job profile in an EU public administration and/or international organisation;
• Good knowledge of Italian.

Location: Turin, Italy

Application deadline: 17 July 2015 at 23.59 (Central European Time)

Read more and apply here.