The European Securities and Markets Authority (ESMA)’s mission is to enhance the protection of investors and promote stable and well-functioning financial markets in the European Union (EU).
Job description
ESMA is looking for several candidates for the position of Administrative Assistant and aims to establish a reserve list of about 20 suitable candidates for future recruitments. The successful candidate will be responsible for providing overall administrative support to the Head of Unit/Division and the respective Unit/Division/team.
The jobholder will be responsible for providing general administrative and secretarial support, involving several areas, such as:
• Organisation and follow-up of internal and external meetings, as well as business trips and mission reimbursement requests.
• Providing support in preparation and follow-up of the budget.
• Preparation and follow up of financial transactions.
• Administrative support in contract management and in all steps of tender procedures.
• Minutes taking, follow-up of information flows and deadlines, managing calendars/agendas.
• Drafting correspondence, preparation of relevant reports, statistics, databases, notes, presentations and proof-reading of documents.
• Registering, distributing, printing, copying documentation, maintaining physical and electronic documents, shared files, correspondence and requests for clarification according to established filing procedures and relevant rules.
• Keeping track of work in progress and ensuring the follow up of assigned tasks until
completion.
• Managing office supplies.
• Acting as a first point of contact for internal and external queries.
• Performing any other secretarial and administrative tasks, as deemed necessary.
Type of contract: Contract Agent
Place of employment: Paris, France
Monthly basic salary: 2,907 € at grade 8 step 1 or 3,289 € at grade 9 step 1 or 3,722 € at grade 10 step 1, plus specific allowances where applicable
Application deadline: 07 December 2014 (23:59 hrs, Paris local time)
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