Archivist – EU Delegation to Cambodia

The Delegation of the European Union to the Kingdom of Cambodia wishes to recruit an experienced and highly motivated person to work in its Delegation as Archivist

Overall purpose:
Responsibilities include mainly the management of filing and archiving of the Delegation paper and electronic documents, under the direct supervision the Document Management Officer and under the overall supervision of the Ambassador of the Delegation of the European Union to Cambodia. The Junior Clerical Staff also supports senior secretaries in their duties as well as the reception service (back up of the reception service and of the car management responsible).

Functions and Duties
• Registration of all incoming documents (paper or electronic) in the Delegation’s
central filing software database.

• Circulation of incoming documents to the allocated sections of the Delegation

• Support of staff for retrieving incoming documents from the central database or for
registering outgoing documents

• Translation of documents (notes, verbal notes, letters, etc.) from Khmer into English
and vice versa

• Back up of the reception when necessary (answering telephone calls in a professional manner in English and Khmer, welcoming visitors, etc.)

• Back of the room and car management responsible when necessary (booking
meeting rooms, booking service cars for staff)

• Support of senior secretaries in their duties when requested by the management

• Support of the Delegation’s sections in organizing large events (invitation lists, invitation cards, coordinating answers, reception and greeting invitees, etc.)

• Scanning, photocopying and printing documents

• Maintenance in good order of newspapers and magazines subscriptions

• Management of the Delegation’s small library (newspapers, magazines for staff’s lending)

• Participation in Daily Press Review (by scanning and distributing articles from
Cambodia Daily for the “Daily Watch”)

• Support the Delegation by carrying out tasks delegated to them by the management

Deadline for applications is Thursday 15^th January 2015 at 12:00 noon.

Read more and apply here.