Expert Consultant – Admin and Recruitment Department, Obelis European Authorized Representative Center (OEARC)

Department:           Admin & Recruitment Department

Directly Reports to:              C.O.O

Company Profile: Obelis s.a is a quality driven, service oriented company, with over 27 years of experience in EU Regulations. Providing consultancies on medical devices, cosmetics and other consumer goods – we believe in making manufacturers better through compliance and making safe products available on the market.

Objective: To contribute to the smooth operation of the Admin & Recruitment Department as well as support the department’s and team’s performance, KPIs and daily activity.

Main Duties:

1. Personal Assistant (PA) to the Chief Operations Officer (C.O.O.);
2. Provide professional, high level and smooth client service;
3. Perform various Administration & Recruitment work associated with the department (Payment follow-up, Agreements & Legal, Office & Personnel administration, Office agenda, Internship Program coordination, Job descriptions & advertisements, CV screening & interviews, team building, etc ) at the highest level;
4. Follow-up on tasks assigned to him as well as coordinate tasks assigned to a small team (more than 5);
5. Ensure legal and business research on new legal and administrative requirements;
6. Support the development and design of a new method, system and resource;
7. Support preparations for Management & Board Meetings;

1. Provide internal trainings on department related matters;

1. Contribute to online and offline publications;
2. Contribute to the implementation of ISO 9001:2008 and ISO 13485:2003;
3. Participate to Obelis events;

Requirements
 Education

• BA degree / MIM-Programs in Business Administration  (MA, MSs, MCom) 

  Experience

• 3 to 5 years professional experience in the field of Business Administration;
• Previous professional experience in recruitment;

Language(s)

• Fluency in English (written & oral) ;
• Fluency in French (written & oral) – an advantage;

Computer Skills

• Proficiency at Microsoft word, Excel, PowerPoint, Outlook

Desired skills & Competencies

• Ability to prioritize, coordinate and manage tasks;
• High adaptability, flexibility and dedication;

• Excellent time-management skills;
• Excellent  communications, negotiation and presentation skills;
• Strong writing and analytical skills;
• Ability to assume responsibilities;

• Ability to structure workflow within a team;
• Ability to take own initiatives;
• Ability to motivate team members;

• Be able to and willing to travel in / out of the European Union.

Application deadline: 15 July 2016

Read more and apply here.