Finance Officer – Office for the Coordination of Humanitarian Affairs, UN

This position is located in the Office for the Coordination of Humanitarian Affairs (OCHA), Geneva Office, Administrative Services Branch (ASB), Finance Section. The starting date for this position is 1 July 2015.

Responsibilities

Under the general supervision of the Chief, Finance Section and within delegated authority, the Finance Officer will be responsible for the following duties: 

I) OVERSEE FINANCIAL MATTERS RELATED TO THE HEADQUARTERS UNIT: 
– Monitor pledges, contributions, payments and allotments in accordance with the United Nations (UN) Financial Rules and Regulations, ensuring that contributions are credited in accordance with donors’ specifications, to the correct accounts. 
– Liaise with the Donor Relations Section (DRS) on the use of preposition and un-earmarked funds within OCHA’s programmes, keeping track of deadlines for the timely submission of reports to donors.
– Oversee procurement and inventory at Headquarters and Field offices; maintain relevant databases and files for management of assets in field offices and headquarters; reconcile with UNOG’s records of assets. 
– Review and analyse monthly status of allotments and ledger accounts, reporting to Programme Officers on the financial status of individual projects and global programmes, and recommending actions appropriate to the execution of OCHA’s mandate. 
– Oversee billing and monitor mobile telephone charges for completeness, accuracy and validity. 
– Act as Certifying Officer for Headquarter transactions including purchase orders relating to office supplies and equipment for Geneva Office and the field; 
– Ascertain the availability of funds relating to the creation, extension, change of level and posts and liaise with the Human Resources Section 
– Liaise with UNOG, OCHA New York Office, UNDP and other partners regarding financial matters related to OCHA. 
– Perform other related duties as required. 

OVERSEE BUDGET MATTERS RELATED TO THE HEADQUARTERS UNIT: 
– Participate with the Chief of the Finance Section in the preparation of both Regular Budget and Extra-Budgetary submissions to UN Headquarters. 
– Coordinate, plan and maintain updated information on budget and available financial resources within OCHA’s emergency response framework. 
– Monitor allotments, including redeployment of funds when necessary. 
– Collaborate in the preparation of OCHA’s submission of programme and budget performance reports, analyzing variances between approved budgets and actual expenditure. Liaise with administrative staff in OCHA’s field offices including making periodic visits to field offices. Ensure the sound use of financial and administrative procedures in field offices. 

GENERAL ADMINISTRATION FUNCTIONS: 
– Provide guidance to colleagues on OCHA’s financial administration and management information issues and practices, and guidance and leadership to Junior Staff. 
– Second and substitute for the Chief of the Finance Section as required and undertake other ad-hoc tasks that might be assigned by the Chief of Finance. 
– Perform other related administrative duties, as required.

Location: Geneva

Application deadline: 6 October 2014

Read more and apply here.