Finance and Reporting Analyst EU/ECHO funded

VACANCY NOTICE 2016-02

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

Duty Station:                          Regional Office in Brussels, Belgium

Position title:                          Finance and Reporting Analyst – EU/ ECHO funded projects

Organizational Unit:             EU Financial Liaison/Regional Resource Management Unit

Type of Appointment:          One Year Fixed Term Contract (with possibility of extension)

Classification:                         G5

Estimated Starting Date:     ASAP

Reference Code:                     VN 2016-02

Context:

Under the overall guidance of the Senior Regional Resource Management Officer (SRRMO) and the direct supervision of the EU Financial Compliance Officer, the incumbent will be responsible for providing technical assistance to IOM missions worldwide in financial, budget and reporting management of EC funded projects, more specifically on ECHO funded projects..

Core Functions / Responsibilities:

1. Provide general advice to project development officers and project managers on finance matters (budgeting, monitoring, revision, reporting, etc.) as well as on contractual conditions related to ECHO funded projects;
2. Review project documents, budgets and financial reports for projects funded by ECHO in strict coordination with the involved Country Offices, Regional Offices and IOM central services as applicable;
3. Provide technical assistance to missions worldwide to ensure that ECHO’s and IOM’s financial and administrative rules and procedures are applied consistently in ECHO funded actions;
4. Monitor budget versus actual financial data in relation to the implementation of the ECHO projects operational activities and alert on unusual trends;
5. Regularly update and maintain ECHO funded project database with financial and contractual data for follow-up, tracking and risk assessment purpose and timely alert supervisors whenever needed;
6. Assist in the preparation of other financial reports and budgets as assigned;
7. Support the EU Financial Compliance Officer in external verification/ audit exercises as announced by the EU Institutions by assisting in the provision of information, revision of documentation and drafting audit responses;
8. Provide supervisors with recommendations to enhance the quality of EU funded projects budget and financial reporting functions;
9. Contribute to maintaining proper internal controls as well as to ensuring adhering to any contractual, administrative and compliance related requirements;
10. Perform monitoring in missions of EC/ECHO funding projects as and when assigned;
11. Perform other related duties as may be required.

Desirable Competencies:

Behavioural

 a) Takes responsibility and manages constructive criticism; b) Establishes and maintains effective working relationships with clients and stakeholders; c) Promotes continuous learning and contributes to colleagues’ learning; d) Writes and communicates clearly and effectively, adapting wording and style to the intended audience; e) Actively seeks new ways of improving programmes or services and proactively develops new ways to resolve problems; f) Plans work, anticipates risks, and sets goals within area of responsibility; g) Works effectively with people from different cultures by adapting to relevant cultural contexts; h) Contributes to, and follows team objectives; i) Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; j) Displays awareness of relevant technological solutions; k) Works with internal and external stakeholders to meet resource needs of IOM.

Technical

a) Effectively applies knowledge of relevant financial discipline; b) Develops / follows internal control procedures to prevent fraud and mismanagement c) Ensures application of institutional financial policies and guidelines; d) Advocates incorporation of financial considerations into processes and procedures.

Education and Experience:

a) Bachelor degree in Business Administration, Finance, Commerce or a related discipline. University degree in related fields and/or professional certification as Chartered Accountant or Certified Public Accountant is an advantage; b) Minimum 5 years of experience in business administration, accounting, financial reporting and budget tracking; c) Proven experience with EU funding instruments, financial management and reporting is a requirement; d) Experience in the financial management and reporting of ECHO funded projects is a distinct advantage; e) High level of computer literacy, in particular in Excel and computerized accounting systems. Knowledge of SAP is required; f) Familiarity with International Accounting Standards (IAS) is an asset; g) Ability to review a variety of data, identify and adjust data discrepancies.

Languages

Fluency in oral and written English is required. Knowledge of French is an advantage.

Note:

1. Post is subject to local recruitment. Only persons holding a valid residence and work permit for Belgium will be eligible for consideration.

Method of Application:

Applications (CV and motivation/cover letter) should be addressed to IOMBrusselsApplications@iom.int quoting the above vacancy notice number

Closing date: 3^rd February 2016