The Delegation of the European Union to Malaysia has a vacancy for a:
SECRETARY
The EU Delegation based in Kuala Lumpur represents the European Union in Malaysia, and plays an essential part in EU political, economic and commercial relations with the host country, as well as providing information on the policies and institutions of the EU. It has a similar function to those of an Embassy
Job functions and duties:
- Coordinate each section’s appointments and diaries, prepare and coordinate meetings, prepare slides/presentations, and receptionist duties
- Assist in the organization of Delegation’s events and meeting
- Liaise as necessary with colleagues of other sections and sort out on matter arises within the organization
- Contact with services providers, contractors (preparation of purchase order and tender files) and other external entities
- Draft of routine correspondence, notes and minutes
- Registering of incoming mail and outgoing mail
- Maintain the administrative filing system and archives
- Prepare and coordinate business trips of the delegation staff as well as Headquarters visitors
- Manage ad hoc requirement and partake as needed in all the Delegation’s work
- Follow-up and monitor actions as necessary
The closing date for receipt of applications is 21 December 2014
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