Job Purpose:
Performs a full range of secretarial duties for one to three international staff. Coordinates administrative activities for the assigned units
Expected Outcomes
Mail/Written Communication/Follow-up
Ensures that all correspondence and documents for supervisors are properly typed, prepared, submitted on time and in compliance with ADB’s standards.
Ensures all the incoming mails are logged, properly distributed and brought to the attention of concerned staff, and that all outgoing mails/faxes are delivered on time.
Oral Communications/Internal & External Contacts
Provides efficient reception services by proper screening of incoming telephone calls, taking accurate messages, dealing with queries from internal/external callers to ensure they are referred in a timely manner to concerned staff.
Calendar/Travel
Ensures the effective coordination of supervisors’ schedules by maintaining their diaries and arranging appointments, meetings, travel and accommodation as specified by the supervisors and in accordance with ADB procedures.
Office Administration
Ensures the office filing systems and records are properly maintained and updated in accordance with an existing framework for easy retrieval.
Performs certain standard activities such as maintaining adequate stocks of office supplies as required.
Relieves other Administrative Assistants when they are absent, as required.
OthersPerforms any other duties as may be required, such as retrieving files/documents for preparation of reports, preparing tables and charts for reports, etc.
Location: Manila, Philippines
Application deadline: 2 October 2014, 5:00 p.m. (1700 Manila Time, 0900 GMT)
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