Project Manager at AETS

Project Manager at AETS

 1. Contributing to the development of the department’s activities:

• Ensuring that development objectives assigned by the management of AETS are met in terms of margins and other indicators thereof;

• Participating in the identification of new business areas and provide opinions on relevant market opportunities;

• Providing guidance to the relevant services during the preparation of Expressions of Interest;

• Participating in the elaboration of offers for identified projects including the negotiation and preparation of pre-bid agreements with partners, external experts and sub-contractor;

• Participating in the development of business relationships with partners and clients;

• Reporting to the Head of Department / Branch Director.

2. Managing projects:

• Undertaking the technical management of contracts (in line with contractual requirements) ensuring: i. Adequate human resources (external experts and AETS staff) are identified and recruited to implement project activities timely; ii. Sub-contracts with external experts and other sub-contractors are prepared meeting technical requirements of relevant ToRs, in close consultation with AETS Financial and Administrative service; iii. Project activities are implemented according to the approved work plans and that requested technical reports are timely delivered to clients in compliance with the requirements of the approved project work plan and AETS quality management system; iv. The team implementing the contract is operating according to AETS methodologies and practices, which includes providing necessary templates to be used and guidance to be followed for the preparation of reports/other project outputs; v. Monitoring indicators are carefully updated; vi. The overall quality of the experts and their services are of the highest standard.

• Undertaking the financial management of contracts (in line with contractual requirements) and ensuring, in particular, that: vii. Expert contracts are prepared and signed before their departure on mission; viii. Experts submit their time sheets and other invoice supporting documents as soon as possible; ix. The number of men-days to be invoiced on contracts are effectively invoiced; x. The invoicing and payment of services are processed as soon as possible (invoice, recovery of funds); xi. Experts responsible for the management of funds provide regular updates on expenses; xii. The administrative and financial service receives all required documents to invoice the services (time sheets, invoices, boarding passes …) no later than 5 working days after approval of the necessary deliverables by the Client, conditioning the approval of the invoice.; xiii. The sub-contracting arrangements made with partners are respected.

3. Contributing to internal cohesion:

• Applying the procedures of the Quality Management System;

• Contributing to the development of the Quality Management System;

• Assisting colleagues from other departments upon request of the Head of Department;

• Responding to requests from the Administrative and Financial Service concerning: i. Activity reports, time sheets; ii. Paid leave; iii. Expenses and reimbursement of expenses; iv. And any other request related in relation to the management of the company.

• Have technical knowledge of at least one of the department’s business areas;

• Have general knowledge of other business areas of the company (preferred);

• IT/computer literate (Excel, Word, PowerPoint, internet);

• Ability to work fluently in English and a second European language;

• Understanding of a third European language or other foreign language (preferred);

• Ability to draft a technical and financial offer, and reports of technical assistance projects;

• Ability to work in a team.

Application deadline: 15/11/2017

Read more and apply here.