Eurojust is currently looking to recruit a Project Support Assistant.
The Project Support Assistant will provide administrative support to the Project Bureau for the final new premises project. He/she will report to the Head of the Corporate Services Unit.
Key accountabilities
The successful applicant will be responsible for:
- Providing administrative support to the Project Bureau;
- Screening incoming calls;
- Receiving and assisting visitors;
- Arranging internal and external meetings with Eurojust stakeholders, the Host State, and consultants;
- Acting as the daily central point of contact (internal/external) for the project;
- Processing project documentation;
- Servicing meetings, including documentation preparation and regular taking of minutes;
- Establishing document control procedures;
- Setting up and maintaining project files;
- Managing the digital document management system and physical archive;
- Compiling project reports;
- Creating and maintaining document templates;
- Assisting the project team in the collation of project management documentation, e.g. tracking of project team tasks, project progress reports, risk logs and quality criteria;
- Assisting external project managers as required and acting as a day-to-day liaison;
- Preparing for meetings, i.e. booking rooms, arranging transportation for meetings, handling visitor requests and providing other support as required; and
- Performing any other duties assigned by the Programme Manager.
Monthly basic salary: € 1 934.50
Place of employment: The Hague, Netherlands
Application deadline: 10/04/2015 at 00:00 CET
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