Senior Project Officer – Council of Europe Office in Belgrade

The Senior Project Officer performs the following key duties in accordance with the Council of Europe’s procedures, guidelines and priorities with a concern for quality, efficiency, accuracy and confidentiality:

• Plan, organise and follow up on project activities (seminars, round-tables, conferences, expert meetings, etc.) in accordance with the project work plan, its calendar of activities and in close co-operation with headquarters and counterparts;
• Ensure quality and relevance of programmes for activities, secure local and international speakers, prepare documentation and oversee the preparation by local partners; report any problems encountered; suggest priorities and adjustments as necessary;
• Serve as country Tri-Annual Plan of Action (TAPA) theme advisor;
• Assist CoE experts to ‘translate’ standards into the domestic context;
• Provide substance input on specific activities (providing regular advice to Headquarters about national developments in the thematic area, prepare by-monthly reporting);
• Provides substance theme/legal research regarding TAPA interventions;
• Co-lead the national Steering Committee Meetings;
• Participate in meetings between CoE experts and national authorities to increase the capacity in the country;
• Ensure strategic decisions are carried out;
• Provide effective assessment of results and achievements and regular advice to the Programme Manager about problems encountered; suggests priorities and adjustments as necessary;
• Provide technical and substance briefings to short-term experts prior and during their missions;
• Draft terms of reference for different contractual engagements that are aimed at implementing each project activity;
• Select local service providers and negotiate contracts in consultation with headquarters;
• Monitor and follow up on purchase orders, contracts and mission orders, travel and accommodation;
• Ensure close budgetary follow-up of all project expenditures, in accordance with CoE regulations and procedures and donor requirements;
• Provide and draft reports on the project;
• Prepare relevant meetings and draft meeting minutes and lists of decisions;
• Prepare mission reports related to programme activities;
• Draft briefing notes, speeches, speaking points, official correspondence and other contributions;
• Contribute to raising the visibility of the project by providing substantial input for HF Newsletter, website and social media;
• Inform regularly the Head of the Council of Europe Office about the implementation of the project and co-ordinates his/her work within the broader framework of the overall action of the Office;
  • Contribute to the efficient functioning of the office, in collaboration with the Head of Office, the Deputy Head of Office and the direct Project management in headquarters;
• Undertake official journeys in connection with the activities described above.

Please note that the incumbent may be required to perform other duties not listed in the vacancy notice.