The Corporate Real Estate Management (CREM) Section in the Premises Division of the Directorate General Administration (DG/A) is seeking to appoint an Organisation Analyst in the field of space management.
The Corporate Real Estate Management Section is responsible for providing all owner, landlord and tenant services, including the planning of the ECB’s medium-term spatial requirements and space management. It also manages procurement initiatives and lease and service contracts.
The successful applicant will be entrusted with the following main tasks:
- supervising and coordinating the space management team, which provides blocking and stacking, room allocation planning and names-to-seats planning for the ECB;
- monitoring the efficient use of space and determining space requirements where necessary;
- supervising and coordinating external space management service providers, contractors and consultants, as well as ensuring the quality of the services provided by them;
- monitoring and reviewing internal and external service levels in delivering space management services;
- supporting architects in the Premises Division in the realisation of building projects with layout changes;
- coordinating the maintenance of relevant databases (e.g. computer-aided facility management (CAFM) and technical document management (TDM systems) and ensuring the availability of data and the preparation of the regular status reports;
- improving, mapping and drafting space management processes for the DG/A Facility Management Handbook and in the CAFM system “Planon”;
- supporting space management-related procurement;
- maintaining effective communication with all relevant business areas and responsible management;
- managing the related reporting to the ECB’s senior management orally and in writing;
- ensuring compliance with all relevant legislation.
Applicants must have the following knowledge and competencies:
- ideally a bachelor’s degree in architecture, facility management, engineering, business administration, or other relevant professional qualifications combined with six years of relevant experience in the above-mentioned areas;
- in addition, at least three years of experience in space management planning (i.e. blocking and stacking, room allocation planning and names-to-seats planning), ideally having gained this experience at an international institution or company comparable to the ECB in terms of both size (i.e. 1,500 staff or more) and complexity (e.g. encompassing at least one high-rise building or several other buildings);
- ideally, experience in coordinating internal and external space management teams;
- sound experience in the application of the relevant legislation (e.g. Arbeitsstättenverordnung) would be a distinct advantage.
- an advanced command of English;
- a moderate command of at least one other official language of the EU ;
- a working knowledge of MS Office, in particular Word, Excel, PowerPoint and Access;
- an in-depth knowledge of CAD (computer-aided design) software such as AutoCAD and CAFM software such as Planon;
- ideally, knowledge of document management systems such as OpenText Livelink;
- ideally, user knowledge of enterprise resource planning systems such as SAP.
Closing Date for Applications: Fri, 21 Aug 2015
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