Exciting opportunity for an experienced Team Coordinator with a passion for people and nature. Help WWF build a sustainable future by running the office of the Corporate Relations department, with a key role in supporting the Director.
Location/Contract Details:
WWF office in Gland, Switzerland. This is a fixed-term one year contract. Ideally we are looking for the candidate to start asap.
Main responsibilities:
Team Management and Coordination
- Coordinate the office and the team, logistics, scheduling travel, correspondence, team meetings, filing, common electronic files, invoicing and tracking income, leave forms, preparing briefings where relevant.
- Responsible for team CO2 emissions tracking and reporting
- Assist with budget management on a monthly basis, liaise with the finance department and provide administrative assistance on financials.
- Keep the team Google space current and accurate, actively working with the team to identify and upload the most relevant items as appropriate
- Respond to enquiries and requests for follow-up, in particular in support of the Director
- Responsible for the Director’s office and time management
- Responsible for logistics and agenda of team meetings.
- Supports out-posted team members as needed, and facilitates their continued integration and participation.
Corporate Relations Database
- Maintain the CR database as agreed with the Director, for example by providing support to offices on access to database, coordinating annual push for updates and ensuring top line quality control.
- Go To contact for the Network on Corporate Database. Assess needs, address needs or redirect request as appropriate
- Deliver training to Network offices on use of the Database
- Produce statistics and analysis on the database, on a regular basis for monitoring purposes and on demand
Global Partnership Committee
- Working with the Director, produce the monthly documentation pack
- Maintain current the GPC site on OneWWF
- Manage GPC scheduling, and face to face meetings
Special projects
- For the purposes of the temporary assignment only
- develop and implement an improvement plan for the CR google/intranet site including design and content , being the main internal communications media for the global network of corporate relations staff worldwide.
- Arrange and coordinate the intra-WWF information and training webinars scheduled for calendar 15
- Key tasks relating to major event management normally under the responsibility of this function are not included in the functions for the temporary position.
Deadline for applications: 3rd January 2015 @4pm CET
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